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County eRecording services

Direct eRecording

Submit documents directly to county recorders

County-branded eRecording software for people and businesses that need to file documents without a high-volume submission provider.

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A direct digital front door to the recording office

Electronic recording has transformed filing for title companies, lenders, and other high-volume organizations. Individual filers have rarely received the same convenience. Direct eRecording closes that gap with a county-branded portal for property owners, attorneys, local businesses, and anyone who needs to record an occasional document without joining an enterprise submission network.

Filers work directly with the responsible office through a secure account, while the county defines its requirements, fees, guidance, and public identity.

The counter remains available; it is no longer the only understandable path.

Complex recording requirements, made clear

Recording a document is unfamiliar territory for most people. File standards, page dimensions, margins, supporting materials, signatures, notarization, and local fees can turn a single filing into a frustrating exchange. Direct eRecording translates those requirements into a focused submission experience that helps people prepare with confidence.

The portal organizes document details, uploads, supporting materials, review, fees, and submission in one place. County instructions appear where they are useful instead of being buried in a separate handout. Secure accounts preserve submission and payment history, making it easier to return to unfinished work or understand a prior filing.

Cleaner packages before they reach the queue

Digital intake should reduce avoidable work, not move it to a clerk’s screen.

Direct eRecording identifies basic file problems before submission and presents configured recording checks in plain language. Unsupported formats, image quality issues, missing information, margin concerns, signature questions, and required attachments become visible while the filer can still address them.

Where the office supports it, the experience also presents options such as a standard cover page together with the associated fee impact. These checks are practical guidance, not an automated recording decision. They help the public submit a more complete package while leaving acceptance with the recording staff who apply the jurisdiction’s requirements.

Transparent fees and visible status

Direct eRecording connects to the county’s configured fee assessment so filers can see an itemized amount before they commit. Base charges, page fees, statutory surcharges, transfer-related amounts, and payment-processing charges are presented as part of the same submission. When online payment is enabled, the filer receives a receipt without treating payment as a promise that the instrument will be recorded.

After submission, clear status replaces uncertainty. Filers can see when a package is received, under review, recorded, returned, or withdrawn. A recorded submission provides the available instrument details and endorsed document. If the office returns a package, the reason stays connected to the corrected resubmission, creating one understandable history instead of a chain of unrelated emails and uploads.

Modern intake under county control

DocAI prepares uploaded documents and surfaces relevant checks. The System of Record maintains official workflow state, payment and fee history, return reasons, recording details, and the audit trail. Staff receive the digital package in the same controlled operation that handles every other intake channel.

The portal never approves a deed, determines ownership, or promises acceptance. It helps people understand the filing process, improves the information reaching the office, and keeps communication visible. Authorized county staff make every recording decision—and filers receive a direct, dependable way to work with them.

Product experience

Desktop submission portal
Illustrative layout

Direct filing workflow

The county-branded experience guides a filer from document details and upload through fee review, submission, and status.

Capabilities

What the product does

AccessCounty-branded intake
The portal gives occasional filers a direct route into the recording office under the county’s own identity.
PrepareGuided preparation
Filers are guided through the document details and supporting materials required for the selected submission.
ReviewSubmission checks
The workflow surfaces missing information before a package reaches recording staff.
FeesFee review and payment
Where configured by the county, the flow shows applicable recording fees and supports payment with the submission.
TrackStatus and corrections
Filers can follow progress and respond when the recording office requests a correction.

Connected portfolio

Solutions this product supports

Recording Office ModernizationModernize intake recording and office workflowsDeed Fraud MonitoringMonitor filings and alert property owners

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