Selected resultProperty recordParcel PR-03127
OfficialRecording offices
Public Records Access
Make official records searchable and usable
Public records access that helps residents and professionals find connected land records while preserving the authority of each source document.
Request a demoPublic records should answer public questions
People rarely approach a recording office with a perfect instrument number and an exact index term. They know a property address, a parcel number, a person’s name, an approximate date, or the document they are trying to understand.
Traditional indexes can turn that ordinary question into several searches and a page-by-page review of instruments that were not designed to be read together.
MLG makes official records easier to navigate without changing what makes them official. Smart Search gives residents and professionals a direct path from the fact they know to the relevant recorded information and its source.
Search from the information already in hand
Users can search available records by property, parcel, party, document type, recording date, entry or book-and-page reference, legal description, and other fields supplied by the jurisdiction. Basic search supports a quick lookup, while advanced criteria help experienced researchers narrow a complex question.
Sorting, date ranges, and document filters help users refine the record set without learning the internal structure of the recording system first.
Move from a result to meaningful context
A search hit becomes more useful when the surrounding record is visible. Smart Search can place parcel details, recorded instruments, named parties, prior references, and parent or child parcel relationships in context when those data are available from the county’s approved sources.
Users can move from a property to its related documents, or from an instrument to the property and parties associated with it.
Keep the source document within reach
Index data helps people find a record; the recorded instrument provides the source.
Document detail views keep recording information and the available document image together. Where the county enables document sales or paid copy access, users can select records, complete payment, download the authorized copy, and return to their purchase history.
This creates a coherent self-service experience for routine public requests while preserving the office’s rules for access, pricing, certification, and document delivery.
Continue research without starting over
A saved search preserves query criteria so it can be run again.
A Workspace, where enabled, serves a different purpose: it collects the records a researcher has deliberately selected and keeps their order, grouping, notes, review state, and report context together.
That distinction matters for title professionals, attorneys, and researchers whose work spans many instruments. They can return to a defined body of evidence instead of rebuilding the investigation from a browser history or a folder of unlabeled downloads.
County-controlled access by design
County configuration controls which document types and fields appear, how protected or sealed material is handled, which redacted copy the public receives, whether accounts or payment are required, and which research features are available.
The portal carries the county’s identity, public instructions, and access rules. It can draw from MLG’s System of Record or an approved external source and can use DocAI-enriched index data without exposing staff-only workflows or creating a second official record.
Solution experience
Smart Search results and Workspaces
Illustrative layoutSearch results with record context
A public result and its source document sit alongside a Workspace for organizing continuing research.
Delivery approach
How MLG delivers the outcome
- SearchConnected record discovery
- Smart Search helps users follow relationships among documents, people, parcels, and recorded events instead of reviewing each instrument in isolation.
- FidelitySource documents stay authoritative
- Search results can surface relevant details and connections without altering the recorded instrument or creating a competing version of the record.
- OrganizationWorkspaces for continuing research
- Users can save and organize searches in Workspaces so a multi-document investigation does not have to be rebuilt each time.
- ServiceAccess for different audiences
- Residents, title professionals, attorneys, researchers, and office staff can approach the same public record with context suited to their work.
Connected portfolio
Products behind this solution
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