Deed fraud and deed theft
Deed Fraud Monitoring
Monitor filings and alert property owners
A coordinated approach to recording controls, verifiable record history, and owner awareness around suspicious property activity.
Request a demoDeed fraud crosses the recording lifecycle
Deed fraud, often called deed theft, may begin with an impersonated owner, a forged signature, a misleading instrument, or an unauthorized transfer.
The harm is difficult to address with a single check because identity, document preparation, submission, clerk review, recording, owner awareness, and legal response involve different people and different sources of evidence.
MLG connects those moments into one coordinated monitoring approach. Structured intake gives staff better context, the recording system preserves the official decision history, and owner alerts make relevant activity visible sooner. Each layer contributes a useful signal without pretending to settle the legal question by itself.
Before recording
Stronger context before the recording decision
Direct eRecording and other controlled intake channels capture the document, submitter context, property references, and supporting information in a consistent form. DocAI organizes text and proposed index values, while configured recording checks highlight missing information, conflicting details, and other conditions that deserve closer attention.
The System of Record keeps those signals beside the source instrument in the staff review path. A clerk sees what raised attention and the evidence behind it, then applies the office’s law, policy, and professional judgment. Automation supports scrutiny; authorized staff decide whether an instrument is accepted, returned, or recorded.
After recording
Owner awareness closes the silent period
Property Wallet connects enrolled or watched properties with covered activity from participating recording offices. When a relevant document or ownership-related event appears, the notice identifies the property, instrument type, recording date, available parties, and the public source that provides the official context.
That day-forward visibility means owners do not have to search the public index continually to spot changes. Expected refinances, releases, liens, court filings, and transfers may all generate activity.
When concern appears
Concerns reach the people authorized to act
An owner who does not recognize an event receives a direct path to the source record and the responsible office’s guidance. With the instrument details and property context in hand, the owner can follow the office’s defined response path and describe the concern to the people authorized to review it.
Evidence over time
A record history built for scrutiny
The System of Record preserves intake details, proposed and approved index values, staff actions, recording events, and audit history. Smart Search gives authorized users and the public a clear route back to the available official document and related property context.
Blockchain verification adds a separate provenance signal where it is deployed. An anchored reference helps an office, auditor, or member of the public compare record information with its published history and identify a mismatch. It does not prove that the original filing was authorized, establish ownership, or replace the public authority’s record.
Public-record integrity grounded in real work
MLG brings public-record integrity experience from New York City and Wyoming into this solution. In New York City, MLG designed a deed-fraud proof of concept around a verifiable history and public portal for condominium records to support earlier review. In Wyoming, county land-record archives dating to 1996 connect to blockchain transaction information and public verification access.
Deed Fraud Monitoring joins that integrity foundation with structured review and owner awareness. The official record, human judgment, and lawful response remain in control.
Solution experience
Property Wallet mobile alert
Illustrative layoutOwner activity and alert timeline
A Property Wallet view shows how an owner reviews a recorded event and finds the appropriate next step.
Delivery approach
How MLG delivers the outcome
- Before recordingRecording readiness controls
- Structured intake and review can help clerks identify missing information, inconsistencies, and filings that require closer examination.
- After recordingVerifiable record history
- Integrity controls can make later changes easier to compare with the history maintained by the recording authority.
- AwarenessOwner monitoring
- Property Wallet monitors recorded activity associated with an owner's property and surfaces events that warrant attention.
- NotifyTimely property alerts
- Property alerts help owners learn about relevant activity sooner while directing questions back to the responsible recording office.
- AuthorityHuman review remains essential
- A signal is not a legal determination of fraud, and technology does not replace clerk review, law enforcement, or the courts.
Connected portfolio
Products behind this solution
Property WalletMonitor ownership and receive fraud alertsAI-Native System of RecordApply intelligence without surrendering authorityDocAIClassify documents and validate extracted dataDirect eRecordingSubmit documents directly to county recordersSmart SearchSearch official records by person or propertyPublic Records on BlockchainMake record history independently verifiable
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