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AI-native county records software

AI-Native System of Record

Apply intelligence without surrendering authority

The authoritative operating system for recording offices, using bounded AI assistance to prepare documents, apply configured checks, focus staff review, and preserve every official decision.

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One authoritative core for the recording office

A recording office does far more than store document images. It receives instruments from multiple channels, applies jurisdiction-specific requirements, collects fees, manages corrections, creates the official index, and preserves a record of every decision. MLG’s System of Record brings that responsibility into one controlled operating environment.

Every instrument stays connected to its source document, workflow status, approved index values, fees, payment, recording details, and complete history.

Staff no longer have to reconstruct a transaction across disconnected viewers, spreadsheets, cashiering tools, and handwritten notes.

The entire recording operation in one workflow

Counter, mail, eRecording-network, and Direct eRecording submissions enter organized queues without creating separate versions of the work. Clerks see the document, its supporting materials, the requirements that apply, and the action it needs next. Reviewers resolve exceptions with the original context still in view. Cashiers handle the financial side of the same transaction rather than a detached payment record.

When an instrument is accepted, its instrument number, recording date, endorsement, approved index, receipt, and document remain together. When it is returned, the reason and the connection to a corrected submission remain just as clear. Supervisors gain an accurate view of queue health, exceptions, staff actions, and completed work directly from the operation itself.

Records, revenue, and accountability stay connected

Recording is a legal records function and a financial operation. The System of Record keeps document type, page count, statutory charges, exemptions, transfer-related information, payment method, receipt, and adjustments attached to the instrument they concern. Staff can understand the full transaction without reconciling separate systems after the fact.

Role-based controls define who may perform sensitive actions. Changes to index values, fees, assignments, and workflow status produce a durable history of who acted, when, and why. Reports come from the same activity that runs the office, giving administrators a dependable operational and audit picture.

Jurisdiction-specific without becoming fragmented

Every office operates under its own statutes, fee schedules, document types, rejection reasons, redaction policies, routing practices, integrations, and staff responsibilities. MLG expresses those differences through configuration, rules, permissions, and workflow settings within a shared platform.

That flexibility allows the technology to reflect the office’s established authority without isolating each jurisdiction in a one-off custom system. Requirements stay visible and maintainable. Roles stay explicit. Integrations connect through controlled interfaces.

One official result across every service

The value of an authoritative core extends beyond the staff application. Smart Search makes published records available for public and professional discovery. Property Wallet uses recorded events to notify enrolled owners. Direct eRecording gives occasional filers a clear digital route into the same office workflow. County systems receive approved data through governed integrations.

Each service makes the record easier to submit, find, monitor, or understand without creating a competing source of truth. The System of Record remains the place where official data, authorized decisions, financial history, and an enduring audit trail come together—giving the office control and the public a more dependable records service.

Product experience

Desktop staff application
Illustrative layout

AI-assisted recording review

Staff review the source instrument, proposed index values, configured checks, and exceptions together before making the recording decision.

Capabilities

What the product does

RulesConfigured recording rules
Configured recording-requirement checks can be placed inside the review path, where staff can see what passed, what needs attention, and why.
PrepareAI-assisted preparation
Source information can be extracted and proposed index values prepared with confidence and document evidence beside the suggestion.
ReviewException-led review
Missing, conflicting, or uncertain information is surfaced for staff instead of being buried in a uniform queue.
RecordOfficial indexing and fees
Accepted instruments, approved index values, configured fees, and payments remain connected to the same recording transaction.
AuthorityRoles and decision control
Permissions and workflow controls keep acceptance, correction, return, and recording actions with the people authorized by the office.
ContinuityAudit history and publication
The system preserves automated assistance and staff actions in the audit history, then supplies the authoritative record to connected public services.

Connected portfolio

Solutions this product supports

Recording Office ModernizationModernize intake recording and office workflowsPublic Records AccessMake official records searchable and usableHistorical Records DigitizationConvert legacy records into searchable dataDeed Fraud MonitoringMonitor filings and alert property owners

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