County public records portal

Smart Search

Search official records by person or property

A public records research portal for following connections among source instruments, people, properties, parcels, and recorded events, with Workspaces for returning to complex research where enabled.

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The public index becomes a useful public service

Official records matter only when people can find and understand them. Smart Search gives recording offices a jurisdiction-branded portal for opening their public index to residents, property owners, attorneys, title professionals, and researchers.

A quick lookup stays quick, while deeper research has room to grow.

Public access that starts with whatever people know

Most visitors do not arrive with a perfect citation. They may know an owner but not the parcel number, an address but not the legal description, or one deed that points to an earlier instrument.

Broad searches help locate the right property or party; focused filters narrow a large index without requiring the user to understand its internal structure.

Results bring together available property details, indexed parties, recording dates, instrument types, parcel information, and document images. A resident can retrieve one record without navigating a professional system, while an experienced researcher can move quickly into the details needed for a larger investigation.

Connected records without losing the thread

A search result is often the first clue, not the final answer. Recorded instruments refer to prior documents, parties recur across filings, and a parcel may have years of related activity. Smart Search keeps that context close.

Researchers can move from a property to its documents, from an instrument to its parties, and from a recorded reference to the source it identifies.

Those connections come from published index details, recorded references, and available property data. Available links stay connected to their supporting records, making complex research easier to follow, easier to explain, and less dependent on disconnected searches.

A professional workspace for serious research

A saved search keeps useful query criteria ready to run again. Where an office enables Workspaces, authenticated researchers can select relevant records, arrange them in a deliberate order, group or remove items, and mark review progress.

Workspace snapshots and reports preserve the researcher’s organized view of the evidence without altering the underlying records. Abstractors, attorneys, title professionals, and other frequent users gain continuity across sessions instead of rebuilding the same investigation from scratch. The public index remains the source; the Workspace becomes a durable place to work with it.

Product experience

Public search and enabled Workspaces

Illustrative layout

Connected records and continuing research

Saved searches preserve useful query starting points. Enabled Workspaces organize selected records, researcher-defined order, and review context.

Capabilities

What the product does

FindPerson and property search: People can begin with the name, property, parcel, or document information they already know.
FollowConnected source instruments: Recorded references and indexed details help researchers move among related documents, parties, property references, and events without losing the source context.
OrganizeWorkspaces for continuing research: Saved searches preserve useful query starting points. Where enabled, Workspaces curate selected records, researcher-defined order, and review state for continuing research.
ReviewContinuity cues for review: Smart Search can use document references and indexed relationships to surface a possible gap for review, while leaving interpretation to the researcher.
AccessDocuments and reports: Where configured, users can apply portal credits to retrieve documents or reports associated with their research.
ConfigureCounty-controlled portal: Each office controls the records coverage, access policies, and public identity of its portal.